Congresses

Trust us to manage all the logistics of your congress so that you can spend your time planning its contents.

As a Professional Congress Organiser (PCO), we have developed our own working methodology that allows us to wholly manage all aspects of the congress, from the presentation of the candidature to the financial settlement of the event.

Our team of professionals will plan the entire program, coordinating the smallest details in order to guarantee the the outcome of your congress will be a great success.

  • Hotel reservations, negotiation of allocations and rates.
  • Delegate reservation management. Processing of confirmations.
  • Social programme for delegates and accompanying persons (welcome events, conference gala dinners, visits and excursions, special activities…).
  • Pre- and post-conference activities.
  • Negotiation of agreements with airline companies and other transport means like official conference transport carriers with special rates and terms.
  • Booking and issuing of plane tickets, coach tickets…
  • Design and coordination of transport services (coaches, private vehicles… )
  • Negotiation of agreements with municipal transport services.
  • Presentation of candidatures and technical project of the infrastructures and organisation of the city selected for the hosting of the conference.
  • Feasibility study and presentation of candidatures.
  • Consultancy and initiatives program.
  • Drawing up of detailed budgets, accounting management of the conference and presentation of the final balance sheet for the event.
  • Setting up of registration fees.
  • Negotiation and contracting with providers (hostesses, audiovisuals, interpreters, print services, transport carriers, security, …)
  • Promotion of the conference.
  • Design and reproduction of printed materials (anagrams, logotypes, stationary, posters, programs, forms for communications and speakers, registration forms, forms for hotel and tourist services reservations, badges, diplomas, folders, gifts, souvenirs… )
  • Protocol office.
  • Pre- and post-event organisation and coordination at the venue where the conference will be held, as regards all material and human resources.
  • Assistance during the conference.
  • Sponsorship communication program and designing of the sponsor dossier.
  • Coordination of sponsors.
  • Design and creation of the abstracts forms.
  • Abstracts management (reception, computer classification and confirmation), structuring of the oral sessions and posters and coordination of the publication of the abstracts book.
  • Poster management
  • Communication, coordination and assistance with speakers and guests.
  • Coordination with the scientific committee of the conference
  • Sale of stand space.
  • Design of the exhibition space, drawing of floor plans, dossier of conditions and exhibitor contracts.
  • Promotion and marketing of the exhibition.
  • Hiring of furnishings, signposting, decorations and security.
  • Exhibition coordination (putting up and taking down stands and posters).
  • Control of registrations, processing all registrations in electronic format (by issuing confirmations, modifications and cancellations, invoices and receipts, accreditations and diplomas…).
  • Documentation delivery to attendees during the holding of the conference.
  • Drawing up of all types of lists.
  • Accounting closure after the conference has finished

Conventions

The efficient organisation of a convention requires a high level of professionalism and experience so that your objectives are successfully fulfilled.

These objectives can be the presentation of a new product, team motivation, changes to your strategy or corporate image… and it is the setting of these types of events where human relations find their true importance.

We carry out an in-depth analysis of your needs to then offer you innovative and customised proposals. We efficiently and quickly hire and coordinate the different services, suitably combining professional aspects (transfers, accommodation, meeting rooms, technical and human resources for the presentations…) with leisure activities (trips, shows, entertainment, theme-based parties, meals, gala dinners…)

Top Congress makes the experience of its team of professionals available to you so that the objectives of your convention will be perfectly successful.

Special Events

Our team, specialising in the organisation of banquets, cultural events and all types of activities, makes a memorable experiencie available to you, which will be filled with imagination, creativity and professionalism, always supported by the most innovative technical means, in order to guarantee that your event will be a success.

Our experience in the organisation and coordination of services is at your disposal to organise your :

– Banquets
– Outdoor and indoor Training
– Team Building activities

Theme-based and Tourist Groups

Our experience will advise you about the best options for cultural and gastronomy circuits or a-la-carte groups … offering you the most suitable services and always working within your budgetary limits.

And in-depth knowledge of the destination, the selection of the very best providers and our customised service will all come together to make your experience an unforgettable one.

Incentives

Motivation programmes are characterised by exclusivity and creativity and have the capacity to imbue participants with hope and enthusiasm.

Top Congress, based on its vast experience and professional know-how in this area, adapts its proposals to its clients’ needs, taking care of every last detail to create an unforgettable experience and meet the expectations of the participants.

Our team of professionals will advise you about the most suitable destination, designing a customised programme around your needs and desires; integrally managing accommodation services, transport, special activities, surprises and gifts… and coordinating all the details to guarantee that your next incentives programme will be a unique and cherished experience.

Meetings

Top Congress, your Meeting & Conferences Management partner in Spain, offers you the location that best meets your needs, proposing the best team and the most advanced technological media.

Our commitment in Meetings Management is for your meeting to obtain the best results possible.